Most systems treat documentation as a burden, not a backbone. With Samwed Make Documentation your backbone not a burden.
Pharma operations depend on thousands of documents - SOPs, STPs, BMR/BPR, AWR/TDS, WI, training records, templates, formats, manuals, specifications, reports. Name the file format and Samwed supports it. Let Samwed help you go completely paperless in 8 to 10 weeks
From Files to Process Enablers
Document Management Gaps
Formatting inconsistencies across documents
No Linage to CAPA /change controls
Hard to locate -retrieval delays
Outdated -Periodic reviews missed
DMS Eliminates Chaos
Central repository for every controlled document
Entire RA documentation at one place
Access rights with department-level granularity and controlled printing
Effectively integrated with all other Processes - Plant, Lab,Training etc.
End To End Compliance Visibility
Creation, Review & Approval
Issuance & Distribution
Archival & Retrieval
Automatic archival of superseded versions, Clear valid/active/obsolete status across the system.
Copy Protected view & Controlled Sharing
Pre-Effective Training
Unmatched speed of deployment
Resulting in immediate ROI. proven records of implementing DMS in 8-10 weeks.
Document Management System (DMS)
Compliance becomes effortless when
documents work for people.
For Department Heads
Zero document usage errors, Always audit-ready, single screen
AI-assisted capabilities-Paraphrasing, sanity and compliance checks
ALCOA++ compliant by design
DMS is designed to cater needs of Pharmaceutical Documentation. DMS is Pharma Centric and hence very effective
For CQA & CxOs
Get rid of registers and paper logbooks
Improved compliance with minimizing operational risk
Harmonized processes across sites enabling faster decisions.
Efficient and cost-effective decisions
Documentation that Protects, Predicts and Enables Growth
- Standardized execution across and easy Document reuse
- Reduction in deviations, errors and non-compliance
- Faster rollout of new or revised SOPs
- Zero outdated documents in circulation
- Ensured reconciliation of prints circulated
- QR Code based reconciliation
- Improved workforce competency & training records
- Always audit ready
- Reduced downtime due to unclear instructions
- Better cross-functional alignment
- Lower administrative overhead
- Multi-site consistency
- Enforced version use & Document Harmonization
- Clear segregation of roles
- End-to-end traceability for regulators
- Predictable document governance
- Minimize documents floating in the operational areas and associated risks
- Document centric collaboration – internal, external, regulatory
Looking to improve quality, compliance or efficiency?
Contact us to discuss how we can support your goals.
Frequently Asked Questions (FAQ's)
Organization
Our implementations are fast, structured, and validation ready.
We implement in 4–8 weeks depending on the complexity, availability of existing master data to Samichinam, amount of data to be migrated to the digital system.
Any type of document and format are supported.
Yes. Samwed supports automatic, configurable serial numbering per document category.
They can be associated with main SOP and approved along with SOP. If format versions haven’t changed don’t create new versions. They are issued if configured along with parent document.
Yes. Documents can have predefined/system calculated effective and expiry dates. Automated alerts ensure timely review/versioning.
The document is suspended if timely extension or version update is not done. Suspended documents can’t be used by users.
Expired documents are automatically suspended and blocked from use until updated.
Yes. Document updates trigger training, workflows & enforce reconciliation before new versions become effective.
Yes. Samwed is a unified platform where DMS acts as the foundation, seamlessly connecting all processes. It eliminates silos and manual data transfer/duplication.
For example, with QMS integration complete document change control compliance is ensured or with production/laboratory modules document creation can be eliminated.
Yes. Dashboards give visibility into compliance and bottlenecks.
Samwed acts as a business process engine, adapting to your workflows — not the other way around.
Samwed allows to create templates and support in-browser full editor. Templates ensure consistency in formats.
Additionally, with In-Browser Editor, no copy of documents remains on any desktop and office software licensing cost is reduced.
Operations
Within seconds using smart search. Google-like filters and search operations. Any type of document and format are supported.
Yes. Digital workflows eliminate movement of paper and hence the inter-department delays, with secure access available anytime, anywhere.
Yes. Controlled issuance with full tracking of copies that are issued, in-use, and returned.
Automatic replacements of configured tokens to eliminate any manual writing e.g. batch number, product name etc.
QR code-based reconciliation ensures that each page of every print issued, is reconciled, with an audit trail of every reconciliation.
Depends on requirement, example- one for something like BMR and multiple for training.
Yes. Samwed comes with QR code-based reconciliation at page level, ensuring every printed page is tracked and reconciled with a full audit trail.
Samwed enables controlled printing with defined limits on number of prints, with every print action fully audit trailed.
Controlled access and restricted printing prevent duplication of risks.
Training is auto triggered on document revision.
Even without LMS integration, compliance and sufficient understanding is ensured through mandatory “Read & Understood” acknowledgment.
Samwed enables secure, controlled sharing directly from the system.
Documents can be bundled and shared as “Reference Only” with defined reference access validity for auditors or regulators.
Approvals, Workflows and Audits
Built for compliance from day one with audit trails, e-signatures, and role-based access aligned to your processes.
Fully audit-ready as you can retrieve any document instantly with a comprehensive history of user and system action.
Opened document can be searched for specific text to show relevant content to auditors quickly.
Yes. Structured workflows replace emails and manual routing.
Workflows are configurable based on document category (SOPs, BMRs, Protocols, etc.).
Yes. Each document type follows its own workflow, with role-based access control configured per category.